Surviving An Office Relocation

There comes a time when you have to change your office location for whatever reason; perhaps business demand has increased and you need more workspace or you may simply want to move to a more central location, closer to your clientele. Whatever the reason for having an office relocation it should not be a stressful event; you could make it a fun activity for you and your employees.

For some, office relocation may involve moving out of your bedroom to your basement! And for some it could entail moving states and with a lot of baggage. And at the same time result in little disruption to customers, employees and the business operations. Office relocation requires a lot of planning and should come at a time when business is at it’s slowest to ensure minimum distractions. You could choose to have an office relocation company do the job for you or hire office movers. And here’s the thing; today, there are green moving companies that will not only make the moving process much easier, but also reduce the carbon impact of your move to make it more environment friendly.

Some office relocation companies will simply relocate your items to your new location, but green office movers will help you plan, move and settle in your new location. In fact, if you research the businesses in the green moving business, you will find some that will actually do everything for you: plan, take stock, and move your office. Some will even offer premium services for your employees to assist in reducing the stress of the move and the downtime in productivity.

As a business, it makes environmental as well as financial sense to go green. Your clients will notice it, and because everyone is so conscious of the environment today they will appreciate it. You never know in which form their appreciation will come. As you move with a going green company, it’s a great time to implement “green” policies in your business – make it less paper centric, try recycled energy, try biodiesel – anything that will make your business leave a smaller carbon footprint. Industrial relocation factor and moving company 

The best time for office relocation is on a Thursday or Friday when employees are winding up their week; and of course they should be informed of the relocation so that they can make their own arrangements, some may not want to move with the office.After the employees have been advised of the relocation, get the department managers involved and get them to take an inventory of all that they have for packing and also to be able to claim insurance in case of loss.

And in line with going green; when going through the old equipment look if you could reuse some of it rather than replace. If you really want new equipment, either sell or donate the old stuff. Then get in touch with you IT guys and have them back up all data; and as soon as the furniture is in place get the computers installed and ready for use by your workers when they report for work. And on the actual office relocation day, the employees should pack all their desk belongings in boxes and label them clearly.

Office relocations, even one that has been carefully planned could go wrong; not on the relocation day, but after relocation! Missing file cabinets that had a very important presentation or simple things like an employee’s telephone cable! Therefore it is most important to have everyone involved in the relocation exercise, it has even been described by some as a ‘company project’ because delayed relocation could mean lost business and man hours. After the relocation, ensure that you have a system with which mail will be directed to the new address or you may end up getting orders 6 months too late!

And if you are relocating your one man office, put all things in clearly labeled boxes or start going green by reusing some of your old supply boxes to pack stuff, and save money too. Plastic moving boxes are excellent for packing and keeping track of paper files and documentation. For delicate machinery ensure that they are well protected by bubble wrap or old clothing before transport if you do not want to count losses in your new office! However, an office relocation with many employees or one that has complex and hazardous machinery like x-rays or big printers should be done by professional office relocation companies.

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